6 Benefits of Using GTD in BusinessAUTHOR: Francisco Sáez
Business productivity is defined as the ratio between the results produced and the resources needed for such production. It’s, therefore, an indicator of efficiency: doing more with less.
In companies where employees work with their minds rather than their hands—knowledge work—, the main resource to produce results is the human one. So, if we want to increase their productivity in order for business to grow and become more profitable, human capital is the place where we have to invest.
Most companies understand this point and make frequent investments in education and training courses for staff. They seek to improve their knowledge and skills. However, the smartest employee can be quite inefficient if she can’t organize, prioritize and accomplish her tasks effectively. Who teaches workers to get organized? Who teaches them to work?
Since employees’ productivity has to do with their performance—the ratio between the amount of work performed and the number of hours worked—the first training course for them should be to learn how to organize themselves. If all employees had the knowledge and tools necessary to implement a methodology for personal organization like GTD, surely the company would benefit from the following:
- Increased confidence in the team. Everyone knows that tasks delegated will get into the other person’s system to be processed. No fear of being ignored or forgotten.
- Increased self-confidence. Everyone is basically self-managed and always knows on what to spend her time at work. The constant and frustrating feeling of having so much to do but not knowing where to start dissapears.
- Better communication. Each one puts in each other’s in-baskets their tasks without interrupting the work being done at that time. Constant interruptions, which terribly diminishes personal productivity, is avoided.
- Increased creativity. By not having to be in a situation of constant stress, brain releases space and everyone can think about more useful things. Creativity is one of the drivers of productivity.
- A win-win relationship between employer and employee. Allowing employees to use a system that serves both for work and personal life, makes them feel benefited outside of work, and motivated inside.
- Increased personal and team productivity. The system is as good as its weakest link. This means that the team productivity would be ruined if there was a non-efficient individual in it. This problem would be avoided.
No doubt they are great benefits for companies and employees. Although it may require a corporate culture somewhat different than the current. But changing the outdated structures of control by a more horizontal and collaborative culture will be necessary to create more profitable and productive enterprises. It’s just a matter of time.