FacileThings Tutorial

Starting point: Collecting stuff

Collecting is one of the fundamental habits of GTD. It means writing down everything that comes to your mind so you can avoid having to think about it. In addition to collecting stuff with the application itself, you can do it via your email, via external tools as Evernote and Twitter, and through your Smartphone.

In the web app you have always available the Collect option in the top menu bar, which can also be accessed with the keyboard shortcut CTRL+1:

collecting box

Write everything. Do not think much about it, just write it down. Then click the Collect button (CTRL+ENTER) and the stuff will be added to your Inbox. Use the ESC key to exit once you have collected everything.

There is an exception. If you collect something with a due date (using the in-line command :day), the item will go directly to the Calendar, bypassing the Inbox.

There is a bar with the tags you most use so you do not have to type them. Click on them and they will be added to the text.

Although you can collect more information, notes and checklists, you should not do it unless you have that information at hand at the time. If not, do not waste time, just capture fast and you will complete the information on the stage of processing.

Click the Inbox option on the left-side menu to see all the stuff you have collected so far.

inbox

If you are working with your computer, we recommend you to keep open the FacileThings app, so you can collect anything quickly and easily.

Collecting via email

You can also collect stuff into FacileThings using your email. You just need to send an email to the address inbox@facilethings.com. A new item filled with the subject text will be added immediately to your Inbox. It will have a note attached with the whole message. If the email has attachments, make sure they do not exceed 2MB, which is the maximum size currently allowed (anyway, attachments are not sent to FacileThings at the moment).

You can send emails from the same email address you use to log in FacileThings, and from any other email address added to your Account that gets confirmed (Emails tab):

emails configuration

Collecting via Evernote and Twitter

You can also collect information in your Inbox through your Evernote and Twitter accounts, and their available tools, so you can process it under your GTD system. To do this, you must connect FacileThings with those accounts using the Account menu, Integration section (it only will take a few seconds):

integration section

You must specify which Evernote notebook you want to use to collect things. All the notes you add to that notebook will be sent to your Inbox.

With Twitter, you just need to mark a tweet as favorite for it to appear in your FacileThings Inbox.

Data synchronization is performed automatically every time you sign in FacileThings, but you can also do it manually whenever you want, by clicking the sync button on the left of the Inbox:

synchronization

You don’t need to wait after clicking the sync button. You can continue working. The synchronization is done internally without affecting your work on the web. Depending on the amount of data to be synchronized and the number of jobs FacileThings has accumulated, the proccess may be immediate or take a few minutes.

The new imported items will contain information, links, tags, and an icon that shows you clearly where they come from:

synced items

Note: Please note that FacileThings tags are formed by a single word, while Evernote allows you to enter spaces within them. If you use Evernote tags with spaces, only the first word will be imported as a tag.

Collecting with your Smartphone

If you have an iPhone or Android phone you can download the FacileThings app and use the Collect option to capture new stuff:

iPhone and Android apps

You can also collect stuff using our web app for mobile devices. You just need to type http://facilethings.com in your mobile browser to access the web app. Add this address to your bookmarks or create a shortcut icon to the application.

FacileThings mobile web app

See also: Basic GTD: Collecting