Basics of GTD


These days, almost everyone feels that there is not enough time to get done all the things he or she has to handle everyday. At work, we do more things than we are supposed to do and these things have no clear boundaries. And then there are more things to do at home. We have commitments to family and friends. Besides, there are things we do just because we like doing them.

Calendars, to-do lists and simplified priority coding are no longer efficient tools to deal with the volume and variable nature of the average person’s workload.

Our head is full of open loops or incompletes, which are constantly pulling our attention, making us waste our time and energy, causing us anxiety and adding stress to our lives. In order to deal effectively with those things, you must first identify all of them and then plan how to handle them.

To truly manage your commitments requires:

  • Anything you consider unfinished in any way must be captured in a trusted system outside your mind.
  • You must clarify exactly what your commitment is and decide what you have to do, if anything, to make progress toward fulfilling it.
  • Once you’ve decided on all the actions you need to take, you must keep reminders of them organized in a system you review regularly.

David Allen defines stuff as anything you have allowed into your psychological or physical world, for which you haven’t yet determined the desired outcome and the next action step. When stuff comes into our world, we have a sort of commitment to ourselves to define its meaning. You’ll need to get in the habit of keeping nothing on your mind.

The process is made up of five stages: We (1) collect things that command our attention, (2) process what to do about them, and (3) organize the results, which we (4) review to decide what’s the next thing to (5) do.

Although not required, it is very helpful to carry out these stages separately throughout the day.

Getting started with FacileThings is very easy. You will begin to understand the value of the ideas on this page almost immediately, and the software itself will coach you through the process. What are you waiting for? Let’s get started!