Basic GTD: Checklists

Published on May 22, 2014 by Francisco Sáez

Checklists are a productive tool with many possibilities, though underused.

Checklists are organizational elements with infinite possibilities. They allow you to specify repetitive tasks in such detail that you do not forget anything, they document tasks so you can delegate or automate them, they help you easily review projects, goals, etc.


Basic GTD: The Two-Minute Rule

Published on September 05, 2013 by Francisco Sáez

Many people says that the Two-Minute Rule creates a dramatic improvement in their productivity.

Processing is the stage of the GTD workflow in which you make decisions. You get all the stuff you have collected and, one by one, decide what you are going to do with them.


Basic GTD: "Big Picture" Reviews

Published on June 27, 2013 by Francisco Sáez

You need to assess your life and work at the appropriate horizons, at the appropriate intervals.

“Thinking is the very essence of, and the most difficult thing to do in, business and in life.” ~ David Kekich

A core concept of GTD is that the control of our daily activity (task and project management), to make sense and get it done efficiently, must be governed by a broader perspective (responsibilities, goals, vision and life purpose).


Basic GTD: Processing Guidelines

Published on June 13, 2013 by Francisco Sáez

There are 3 basic rules you should follow if you want that the Processing Stage fulfills its mission properly.

There are 3 basic rules you should follow if you want that the Processing Stage fulfills its mission properly:

  1. The first item first. Even if the first item is a nonsense and the second is something really important, all stuff should be processed equally. If you go jumping to what you feel like processing, you will get used to avoid dealing with certain things, and the system will not work.
  2. One item at a time. When you are processing an item, you should be totally focused on it. Resist the temptation to look at other items or anything else that looks more attractive. You need to pay full attention to each item to make the right decision, and thus leave all the Inbox items well processed.
  3. Nothing goes back to the Inbox. This rule reinforces the other two. If you fall into the habit of returning things to the Inbox for processing them again, you will never strive to process stuff properly, what for? And making decisions will not be so important.

Process one thing after another, pay due attention to each one and do not return any of them to the initial situation. Process like a champ.


Basic GTD: Emptying the Inbox

Published on May 23, 2013 by Francisco Sáez

To achieve a stress-free productivity, emptying the inbox should be a daily activity.

In GTD, the inbox does not refer only to your e-mail inbox. It is a broader concept that includes all the things you have collected in different ways: tasks you have to do, ideas you have thought of, notes, bills, business cards, etc…


Basic GTD: How and why you must collect everything

Published on April 25, 2013 by Francisco Sáez

Collecting is the first phase of your personal organization system, in which you try to collect all your incompletes and stuff in one location: your Inbox (not to be confused with the e-mail inbox).


Basic GTD: The Calendar

Published on April 11, 2013 by Francisco Sáez

In GTD, the Calendar is used in a very different way than in other traditional management systems.

In GTD, the Calendar is used in a very different way than in other traditional time management systems.

People are so used to fill all the gaps in their Calendars to feel that their world is well organized. This system generates several problems:

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