GTD® Dictionary

Glossary of terms

What is the Incompletion Trigger List in GTD?

Incompletion Trigger List

It is a list of the different aspects that your areas of focus and interest may involve, both personally and professionally. You can use it occasionally to identify all the incompletes related to those aspects that could be going unnoticed.

This is the incompletion trigger list that David Allen recommends you to review every time you need to do a mind sweep:

Professional stuff:

  • Projects started, not completed.
  • Projects that need to be started.
  • Commitments/promises to others (boss, partners, colleagues, subordinates, customers, organizations, professionals…)
  • Communications to make/get (phone calls, e-mails, letters, memos, etc.)
  • Writing to finish/submit (reports, proposals, articles, promotional materials, instructions, etc.)
  • Meetings that need to be set.
  • Decisions that have to be made. Who needs to know?
  • Significant read/review.
  • Financial stuff (budgets, forecasts, statistics, credit line, cash flow, etc.).
  • Projects formal planning (goals, targets, objectives).
  • Travel.
  • Banks.
  • Administration (legal issues, insurance, procedures, etc.)
  • Customers.
  • Marketing.
  • Promotion.
  • Sales.
  • Systems (computers, phones, office equipment).
  • Supplies.
  • Waiting for… information, delegated tasks, replies, petty cash, ordered items, decisions of others, etc.
  • Professional development (training, things to learn, skills to practice.)
  • Research.

Personal stuff:

  • Projects started, not completed.
  • Projects that need to be started.
  • Commitments/promises to others (spouse, children, family, friends.)
  • Communications to make/get with family and friends.
  • Upcoming events (birthdays, anniversaries, weddings, travel, social events, cultural events, sporting events, etc.)
  • Things to do (places to go, people to meet.)
  • Administration (bills, banks, investments, loans, taxes, insurance, legal affairs.)
  • Waiting for… orders, repair, loaned items, etc.
  • Home/household (plumbing, electricity, decoration, furniture, etc.)
  • Computers (software, hardware, connections, internet.)
  • TV, VCR.
  • Music, CDs.
  • Cameras, film.
  • Phones.
  • Sports equipment.
  • Closets/clothes.
  • Garage/storage.
  • Vehicle repair/maintenance.
  • Pets.
  • Health care.
  • Hobbies (books, music, movies.)
  • Errands (drugstore, market, bank, stationer, etc.)
  • Community (neighborhood, schools, local government).

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