Improving Lists Management

Today we have updated the app with some improvements, most of them aimed at more efficient management of your GTD lists. Let’s see them.

Next actions

Now you can filter the Next Actions list by the context in which you are (tag), and your time and energy available, while you put the focus on the important or urgent tasks as well (1). The sum of all the filtered tasks’ duration estimates (2) is also shown, so you quickly get an idea of the amount of work to do.

You can combine all of these filters according to your circumstances and choose the next task to do following the purest GTD style. After applying filters, you will only see the actions that meet those criteria:

We have changed some names. The tasks marked with the star-shaped icon are no longer called important, they are the ones you need to focus on in the coming days, for whatever reason.

The term high priority has been changed to urgent. The difference is that priority is something that you assign arbitrarily, but urgency is given externally. Remember that there are no priorities in GTD.

In addition to low energy, we have added the high energy option, so you can conveniently classify tasks that require great concentration.

Calendar

In addition to the total number of events that your Calendar contains, you can now see at a glance how many are overdue or will end today (1).

We’ve changed the order in which the events are displayed. For the same date, the events scheduled at a specific time are shown before the ones with no time assigned (2).

You have a new filter to see only the events for today.

Done

The list of done actions contains a historical record of everything you do, but it was certainly unwieldy. Now you can filter the actions you did between two specific dates (or one day if you put the same start and end date).

Done tasks coming from the Calendar also show the date for which they were scheduled, in addition to the date in which they were completed.

Finally, you have a new tool to permanently delete old done tasks no longer worth preserving. You can remove several ranges of actions, from those which are older than 3 months to those which are older than 5 years. This process can not be reversed, so you have to clearly confirm:

Once launched, the process can take several minutes depending on the number of tasks to remove, so forget about it and continue working.

Tags

In the list of tags that accompanies each list we have included a fictitious tag called _untagged. This pseudo-tag lets you know how many items in the list are not contextualized by tags, and what they are.

The most-used tags tool—lets you add the most common tags to your tasks in an easy and quick way—is now more useful because it shows the tags you used the most during the last 6 months. Previously it showed the most used forever, and tags that you used a lot before and not now used to appear.

Tweaking the integration with Evernote

Last month we completely updated the integration with Evernote. Now we have added a new parameter on the processing rules, so you can better classify your Evernote notes. If you activate this parameter, the tags you type on a FacileThings item will be added to the note in Evernote.

We have also fixed a bug: the FacileThings item wasn’t updated when the title of the note was modified, and it was still in the Inbox.

Other minor changes

• Each time a new action is added to a kanban-style project (from the Lists or the Process pages), it goes to the “Doing” column, instead of the “To-do” column.
• Routines section: the tab in which you were working wasn’t kept, and you lost the position with any page refresh. It is fixed.
• The Cancel button in the Collect option didn’t work, since the stuff was created anyway. It is fixed.
• An error that occurred when you sent an email without content to the Inbox has been fixed as well.