FacileThings

Improving Lists Management

AUTHOR: Francisco Sáez

Today we have updated the app with some improvements, most of them aimed at more efficient management of your GTD lists. Let’s see them.

Next actions

Now you can filter the Next Actions list by the context in which you are (tag), and your time and energy available, while you put the focus on the important or urgent tasks as well (1). The sum of all the filtered tasks’ duration estimates (2) is also shown, so you quickly get an idea of the amount of work to do.

next actions filters

You can combine all of these filters according to your circumstances and choose the next task to do following the purest GTD style. After applying filters, you will only see the actions that meet those criteria:

next actions filters activated

We have changed some names. The tasks marked with the star-shaped icon are no longer called important, they are the ones you need to focus on in the coming days, for whatever reason.

The term high priority has been changed to urgent. The difference is that priority is something that you assign arbitrarily, but urgency is given externally. Remember that there are no priorities in GTD.

In addition to low energy, we have added the high energy option, so you can conveniently classify tasks that require great concentration.

Calendar

In addition to the total number of events that your Calendar contains, you can now see at a glance how many are overdue or will end today (1).

calendar

We’ve changed the order in which the events are displayed. For the same date, the events scheduled at a specific time are shown before the ones with no time assigned (2).

You have a new filter to see only the events for today.

calendar for today

Done

The list of done actions contains a historical record of everything you do, but it was certainly unwieldy. Now you can filter the actions you did between two specific dates (or one day if you put the same start and end date).

done tasks filter

Done tasks coming from the Calendar also show the date for which they were scheduled, in addition to the date in which they were completed.

scheduled tasks

Finally, you have a new tool to permanently delete old done tasks no longer worth preserving. You can remove several ranges of actions, from those which are older than 3 months to those which are older than 5 years. This process can not be reversed, so you have to clearly confirm:

confirm items removal

Once launched, the process can take several minutes depending on the number of tasks to remove, so forget about it and continue working.

Tags

In the list of tags that accompanies each list we have included a fictitious tag called _untagged. This pseudo-tag lets you know how many items in the list are not contextualized by tags, and what they are.

untagged items

The most-used tags tool—lets you add the most common tags to your tasks in an easy and quick way—is now more useful because it shows the tags you used the most during the last 6 months. Previously it showed the most used forever, and tags that you used a lot before and not now used to appear.

most-used tags

Tweaking the integration with Evernote

Last month we completely updated the integration with Evernote. Now we have added a new parameter on the processing rules, so you can better classify your Evernote notes. If you activate this parameter, the tags you type on a FacileThings item will be added to the note in Evernote.

Evernote settings

We have also fixed a bug: the FacileThings item wasn’t updated when the title of the note was modified, and it was still in the Inbox.

Other minor changes

  • Each time a new action is added to a kanban-style project (from the Lists or the Process pages), it goes to the “Doing” column, instead of the “To-do” column.
  • Routines section: the tab in which you were working wasn’t kept, and you lost the position with any page refresh. It is fixed.
  • The Cancel button in the Collect option didn’t work, since the stuff was created anyway. It is fixed.
  • An error that occurred when you sent an email without content to the Inbox has been fixed as well.

9 comments

E296cdb60f4ba52d6fa8bbcf13aa1d7d
Commented over 3 years ago Joseph Gall

Thanks for the continued improvement of the app. I really appreciate these new list management features and tweaks. The ability to filter "on the fly" and drill down to the relevant action items with respect to context, time and energy will only serve to boost my productivity and implementation of GTD principles.

E296cdb60f4ba52d6fa8bbcf13aa1d7d Joseph Gall

Thanks for the continued improvement of the app. I really appreciate these new list management features and tweaks. The ability to filter "on the fly" and drill down to the relevant action items with respect to context, time and energy will only serve to boost my productivity and implementation of GTD principles.

B106331265724a910e735e2ebf3895a3
Commented over 3 years ago Steve Parker

Great improvements! There are a couple I suggested some time ago so I'm so impressed that you guys have listened and responded. What a great app, what great service! Well done!

B106331265724a910e735e2ebf3895a3 Steve Parker

Great improvements! There are a couple I suggested some time ago so I'm so impressed that you guys have listened and responded. What a great app, what great service! Well done!

8bb2c9a97155fbcffcc91ca918d103c7
Commented over 3 years ago Cyrus

Simply outstanding. This update further strengthens a client's ability to control, adapt, and execute. I am very impressed with the continued work and ongoing effort by the FT development team. The future is bright and I am most eager to be part of FT's continued success. Thank you very much for making an application that empowers me to focus and succeed.

8bb2c9a97155fbcffcc91ca918d103c7 Cyrus

Simply outstanding. This update further strengthens a client's ability to control, adapt, and execute. I am very impressed with the continued work and ongoing effort by the FT development team. The future is bright and I am most eager to be part of FT's continued success. Thank you very much for making an application that empowers me to focus and succeed.

Fcb879f1bc70aa0f661b842011f280fb
Commented over 3 years ago Francisco Sáez

Thank you very much everyone for your encouragement and suggestions. Many of these improvements come out to light thank to you ;)

Fcb879f1bc70aa0f661b842011f280fb Francisco Sáez

Thank you very much everyone for your encouragement and suggestions. Many of these improvements come out to light thank to you ;)

E0c37b8c41d7efa48ad0a3244a89f39b
Commented over 3 years ago Alan

Very timely update for me. For the past couple of months I've been struggling a bit and finally realized I was abusing the "important" flag and under-using the existing filtering capabilities. I had just started formulating a plan to fix that and, voilà, you unveil an update that does most of the work for me! Very smart move renaming "important" and "priority." And having new filters to remove the clutter from my lists (where clutter = anything I can't do right now) really helps me focus -- a short, manageable list of things I can actually do right now is an incredibly effective way to give myself permission to ignore everything else. I worked a half-day yesterday and checked as many things off my list as I have in any of my full work days this week.

I know the mobile apps will probably lag behind the website for a little while, but I'm really looking forward to seeing the new filtering tools there!

E0c37b8c41d7efa48ad0a3244a89f39b Alan

Very timely update for me. For the past couple of months I've been struggling a bit and finally realized I was abusing the "important" flag and under-using the existing filtering capabilities. I had just started formulating a plan to fix that and, voilà, you unveil an update that does most of the work for me! Very smart move renaming "important" and "priority." And having new filters to remove the clutter from my lists (where clutter = anything I can't do right now) really helps me focus -- a short, manageable list of things I can actually do right now is an incredibly effective way to give myself permission to ignore everything else. I worked a half-day yesterday and checked as many things off my list as I have in any of my full work days this week.

I know the mobile apps will probably lag behind the website for a little while, but I'm really looking forward to seeing the new filtering tools there!

C7402acd6df60a1eacb53c76e3f71a39
Commented over 3 years ago Brecht

Awesome Job Francisco! Love to see these regular updates and improvements, all in the name of efficiency!! 5*
Wish more people this wonderful community and know about your great GTD tool!

C7402acd6df60a1eacb53c76e3f71a39 Brecht

Awesome Job Francisco! Love to see these regular updates and improvements, all in the name of efficiency!! 5*
Wish more people this wonderful community and know about your great GTD tool!

Fcb879f1bc70aa0f661b842011f280fb
Commented over 3 years ago Francisco Sáez

Hi Alan & Brecht,

I'm glad you like the new features. Yes, mobile apps are always behind the main development but we're working on it ;)

Thanks for your comments!

Fcb879f1bc70aa0f661b842011f280fb Francisco Sáez

Hi Alan & Brecht,

I'm glad you like the new features. Yes, mobile apps are always behind the main development but we're working on it ;)

Thanks for your comments!

D2b92c9a0404234a641fe444cff1e8cf
Commented over 3 years ago Ugo

Great changes! This allows much more depth in how much we can customize the Next Actions list. For some reason however, when I click on a tag, the sum of the filtered task durations does not change to only include the durations of the tasks being filtered. It still shows me the full total (as if I had not selected a tag).

D2b92c9a0404234a641fe444cff1e8cf Ugo

Great changes! This allows much more depth in how much we can customize the Next Actions list. For some reason however, when I click on a tag, the sum of the filtered task durations does not change to only include the durations of the tasks being filtered. It still shows me the full total (as if I had not selected a tag).

Fcb879f1bc70aa0f661b842011f280fb
Commented over 3 years ago Francisco Sáez

Hi Ugo, thanks for noticing the bug.

It's already fixed! ;)

Fcb879f1bc70aa0f661b842011f280fb Francisco Sáez

Hi Ugo, thanks for noticing the bug.

It's already fixed! ;)

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