ADVANCED TUTORIALS

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Starting Point: Capturing Stuff

Capturing is the first of the fundamental habits of GTD. It is the fact of writing down or recording, out of your head, in a single place, anything that has your attention (an idea, something you’ve remembered, a new task, a new need, contact information, an appointment, etc.)

You must try to capture every thing at the same moment it pops up, and you must do it quickly, without thinking too much, so that you can continue with what you were doing without getting distracted.

This is the crucial first step to achieve a state of calmed control. It is a way to free your mind, and the goal is that the amorphous stuff that you still have not clearly defined do not produce a stressful noise to your mind while you are doing other things.

In the web app you have always available the Capture option in the top menu bar, which can also be accessed with the keyboard shortcut CTRL-1:

cature option

In addition to capturing stuff from the application itself, you can do it from your email, from external tools such as Evernote and Twitter, and also from your Smartphone.

Everything you capture goes to your Inbox, which you can see in the Lists option of the Organize menu.

There is an exception. If you capture something and assign it a date (using the in-line command :day), the item will go directly to the Calendar, bypassing the Inbox.

There is a bar with the tags and people you use the most, so that you do not have to type them. Click on them and they will be added to the text.

Although you can capture more information — notes, files, and checklists — , you should not do it unless you have that information at hand at the time of capture. If not, do not waste time, just capture fast and you will complete the information on the clarifying stage.

When you are working with your computer, it is advisable to keep the application open, so that you can capture new things quickly and easily.

Capturing via email

You can also capture stuff into FacileThings using your email. You just need to send an email to the address inbox@facilethings.com. A new item filled with the subject text will be added immediately to your Inbox. It will have a note attached with the whole message.

You can send emails from the same email address you use to log in FacileThings, and from any other email address added to your Account that gets confirmed (Emails tab):

emails configuration

For more information, see this guide with all the options available to capture stuff in FacileThings via email.

Capturing via Evernote and Twitter

You can also capture information in your Inbox through your Evernote and Twitter accounts, and their available tools, so you can process it under your GTD system. To do this, you must connect FacileThings with those accounts using the Account option, Integration section (it only will take a few seconds):

integration section

You must specify which Evernote notebook you want to use to capture things. All the notes you add to that notebook will be sent to your Inbox.

With Twitter, you just need to love a tweet (heart-shaped icon) for it to appear in your FacileThings Inbox.

The synchronization of Evernote notes will be done immediately. Tweets will be synchronized automatically every time you log in FacileThings, although you can also do it manually whenever you want, by clicking the sync button on the left of the Inbox (if you have activated the integration with Twitter) .

Twitter synchronization

Note: Please note that FacileThings tags are formed by a single word, while Evernote allows you to enter spaces within them. If you use Evernote tags with spaces, only the first word will be imported as a tag.

Capturing with your Smartphone

If you have an iPhone or Android phone you can download the FacileThings app and use the Capture option to capture new stuff:

iPhone and Android apps

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