To improve your productivity and keep it at a good level you need to have objective data, not just feelings, that allows you to see when and where you are wavering, and help you make better decisions.
The Analytics section will allow you to track the evolution of the most important data of your personal productivity system. Let’s look at each option.
Active actions are the things you should have at sight at the moment, that is, the actions you have in the Next Actions, Calendar and Waiting For lists.
The actions to be activated in the next 7 days are those that you have hidden in the Tickler File with an activation date within the next seven days.
The next three graphs break down your current active actions into different categories:
- Aligned / Disengaged. This information is very important because it shows you the percentage of actions that are related to higher levels of perspective (they are aligned). The higher the percentage, the more focused you are on really important things.
- Loose / Projects / Routines. It shows you how many of your actions are independent, how many need more steps to reach the final outcome, and how many are recurring tasks. A higher percentage of routines will help you to have a more relaxed life.
- Delegated / Yours. Here you can see how many of the tasks for which you are responsible, are going to get done by yourself and how many have been delegated to other people or entities.
You can have an overview of how you are running every stage of GTD this week by looking at the numbers of stuff collected, processed and done. For each data, there is a comparative reference to the previous week. The comparison is in regard to the same fraction of the previous week (for example, if now is 2pm on a Thursday, the comparison is with the data from Monday to Thursday at 2pm of the previous week).
Data about processing indicates the percentage of tasks you process every time you enter the Process section. What is most valued here is to empty the whole Inbox (100%) every time.
The average time it takes you to complete the tasks expresses how much time elapses from when you process something as an action (Next Actions, Calendar and Waiting For) until you get it done.
Collecting, Processing and Doing
The structure of these three sections are virtually identical. Graphically, they provide you with weekly, monthly and annual information about the implementation of these stages.
The Doing section also allows you to filter data by project, goal, area of responsibility, vision, tag, and routine:
Finally, in the Projects section you can see how each project is progressing, and which ones you are overlooking. You can also filter projects by goal, area of responsibility, and vision.