Tag: “List Management”

In GTD, the Calendar is used in a very different way than in other traditional time management systems.

It is great to have powerful tools that give us confidence and enthusiasm, but let’s face it, all this functionality is sometimes translated into complex personal management systems. Either because we do not go beyond the basics in the learning phase, or because we do not perform a self-analysis, reflection process about how we are using it, software sometimes becomes an inert stuff in which we do not evolve.

Routines or repetitive, recurrent, scheduled tasks… Different names for the same concept. They are actions or events that repeat over time. There is some negative bias in them, perhaps because they are usually boring tasks that do not require too much creativity. They are usually unattractive so, when we have to procrastinate, they are the perfect victims.

One of my favorites David Allen’s statements is that you cannot do projects, you can only do action steps. In the end, a project shows up as done after doing a lot of small, physical and visible actions that make the world fits with what you had in mind.

Wanna play a game? Reducing as much as possible what you have in your FacileThings Inbox. I am not asking you to leave aside the projects and actions you have to do, but to apply the principles of GTD and use the resources the application provides to organize your workflow properly. You are going to realize how easy it is to overload your Next Actions list. I suggest you to answer the following questions, so you can reduce the burden of what is at hand: